Sapia.ai

For Dayforce, leaver (churned employee) data collection can be collected via flat-file data transfer. Clients can automate this through Dayforce reporting system and Integraton Studio any other export service, with files transferred to Sapia.ai on a regular schedule via sFTP.

For complete sFTP details and setup instructions, refer to: <a href="https://help.sapia.ai/en/articles/12394560-importing-data-via-sftp">https://help.sapia.ai/en/articles/12394560-importing-data-via-sftp</a>

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File Type/Format: CSV (Comma Separated Value)

Column headers and their order do not need to match this specification exactly. Sapia.ai supports flexible field mapping during setup, so your CSV columns can be mapped to the correct fields in Sapia.ai's configuration.

Sapia.ai uses the following logic to match records in your file:

Option 1: Application-based matching (recommended)

- Provide either <code>externalApplicationID</code> or <code>sapiaApplicationID</code>
- When using application IDs, <code>externalCandidateID</code> and <code>candidateEmail</code> are optional

Option 2: Candidate-based matching

- Provide either <code>candidateEmail</code> or <code>externalCandidateID</code> (without application IDs)
- Sapia.ai will match the record to the candidate's most recent assessed job application

Note: If you provide application-level identifiers (<code>externalApplicationID</code> or <code>sapiaApplicationID</code>), they will take precedence over candidate-level identifiers for more precise matching.

LeaverFile_Dayforce_Example.csv

This guide explains how to configure Dayforce to send leaver (churned employee) data to Sapia.ai via flat-file (CSV) export.

Setting Up Leaver Data (Churned Employees) via flat-file Integration for Dayforce

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Column Header	Required?	Description
`externalApplicationID`	Optional/Required	Format: `String` Corresponds to `candidateAssessmentGuid` in Dayforce.
`externalCandidateID`	Optional/Required	Format: `String` Corresponds to `candidateNumber` in Dayforce.
`endDate`	Required	Format: `yyyy-MM-dd` The employment termination date (resignation, contract end, or employment conclusion).
`hiredDate`	Optional	Format: `yyyy-MM-dd` The date the candidate/employee was initially hired for the position.
`comment`	Optional (Recommended)	Format: `String` Free-text field for additional information about the employment termination or leaver circumstances.
`sapiaApplicationID`	Optional/Required	Format: `String` Corresponds to `assessmentReceiptID` in Dayforce.
`candidateEmail`	Optional/Required	Format: `String`

Setting Up Leaver Data (Churned Employees) via flat-file Integration for Dayforce

CSV Specification

Important Notes