When opening up a job requisition from the list in the extension, it will by default navigate you to the Candidates tab. New candidates will appear in the Unscheduled section.

Select the candidates you want to include in the interview and click the Schedule button to jump to the interview scheduling page.

A number count will appear next to the section title, indicating how many candidates have been selected for this interview.

You cannot add candidates on this page, but you can remove candidates, provided at least one remains.

Click the "Add Interviewer" button to open the interview pop-up.

Enter the Interviewer's Information.

Interviewers must have a Sapia.ai account, and their details must match their account information. If the details don’t match, the user cannot be assigned as an interviewer. New Sapi.ai users cannot be created from this page.

You can edit the Interviewer's details, such as email and phone number; however, these changes will not update their Sapia.ai account in Talent Hub. Once the details are updated, any future notifications will be sent to the new email address.

You can remove the interviewer, provided at least one remains.

The scheduler must provide a name for the interview. The interview name will only be visible to the scheduler and the interviewer.

We support multi-stage interviews, allowing schedulers to set up to 5 stages.

Each stage operates independently, with no progression or automation between stages.

In-Person: When this mode is selected, the scheduler must provide the meeting location/address. Candidates will receive this information via email.

Phone: Candidates' PII will be pulled from ATS or Talent Hub. In this mode, the interviewer must call the candidates outside of the Sapia system, as no web calling feature is provided.

Online: When selecting this mode, the scheduler must provide a meeting link, which can be any video conferencing tool of their choice. Both candidates and interviewers will receive the link via email, as well as in the iCal file, which can be added to their local calendar.

The default meeting duration is 30 mins, schedulers can customise as they like.

Set the timezone for the interview, which we recommend aligning with the interviewer's timezone.

The scheduler must provide time slots for candidates to choose from. Once the interview is created with these time slots, candidates will receive an invitation link to select their preferred interview time from the slots available.

The scheduler can set up as many time slots as they like.

The scheduler can enter the time slots using the following two methods:

Enter availability
Simply input the interviewer's availability in plain text, and our AI helper will automatically generate time slots based on that information.

Select time slots in the calendar view
Similar to other calendar tools, schedulers can directly select time slots on the calendar.

*Note: The calendar view will not display the interviewer's availability.

The scheduler can add additional written content and upload files, such as a PDF of the job description or an introduction video. These will be included as attachments in the candidate's invitation email.

This is an opportunity to connect with the candidate and prepare them for their interview. You might want to introduce the hiring manager using a video, share your company's values or give more information about the role or what to expect in the interview.

Double-check all the information is correct and click the Send to Candidates button to send invitations to candidates.
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This action will trigger an invitation email for candidates to choose and confirm their interview time. Once the time is confirmed, the scheduler, interviewers, and candidates will receive a confirmation email.
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